We are very pleased to announce that we will be adding to our team. We are looking for an Office Manager Superstar! If you believe you would be a good fit for our organization please submit your resume with salary requirements for consideration (via email to jobs@ProActSafety.com or fax 936.273.9177) by April 16th. No Phone Calls Please.
About the Office Manager Position:
We are looking for a dynamic, upcoming professional to join our team. Most of our work is performed independently of others, which requires our employees to be hard working self-starters with an extreme attention to detail; but we also need someone who can work well in a team environment. Qualified candidates will be well-presented, punctual, professional, and courteous.
Work Hours: M-F, 8am-5pm
Must have reliable transportation with current automobile liability insurance, be able to pass a background check including but not limited to Social Security Verification, Criminal History, Credit History, Driving Record, Employment History, Military Background, Education Verification, and Reference Checks.
REQUIRED COMPETENCIES
· QuickBooks
· 45+ wpm
· 10-key by touch
· Proficiency in MS Word, Excel, PPT, Outlook, Adobe Acrobat, and Internet Explorer
PREFERRED COMPETENCIES
· ACT!
· QuickBooks Customer Manager
· Proofreading/Formatting
· Travel Planning
· Research Efficiency
About the Company:
ProAct Safety is a successful international consulting firm with a relaxed, professional environment located in The Woodlands/Conroe Texas area. Each member of our team is an integral part of the company. As such, we are looking for the unique individual that would be a good match for this position. We offer our employees a competitive salary, medical insurance, SIMPLE IRA with company matching, paid holidays, sick leave, and vacation/personal leave.
Below is a list of Roles, Responsibilities and Expectations for this position:
Position: Office Manager
§ ROLES,
o RESPONSIBILITIES
§ EXPECTATIONS
· First POC for incoming inquiries
o Serve as backup for managing incoming inquiries (phone, fax, email)
§ All inquiries are handled in a timely and professional fashion
§ Inquiries will be directed to the correct associate to ensure timely response
· Logistics support for consultants
o Arrange/manage travel (car, hotel, flight)
o Provide travel folders
o Program TomTom
o Track rewards available
§ All travel arrangements are accurate, and trips will go as expected
§ Any last minute changes will be handled quickly
§ All information for the visit is complete, accurate, and accessible
· Non-logistical support for consultants o Pareto analyze client data
o Tabulate survey data
o Draft assessment reports including incident and survey data
§ All client data (incidents and surveys) are accurately calculated, and all relevant information is transferred
§ Assessment report drafts will be accurate and delivered in a timely manner
· POC for internal support of clients/sales
o Research logistics possibilities and create travel expense estimates
§ Correspondence will be professional, to the point, and accurate with the smallest possible room for misinterpretation
§ Visits will only have to be scheduled once (unless there is trouble on the client end)
· Manage training manuals production
o Create/ship appropriate material for projects/public events
o Assist in development of ideas for training materials (graphics, etc.)
§ The correct version and manuals will be sent to each site
§ Training materials will arrive on site prior to consultant visit and be free of errors
· Accounting support
o Management of vendor and client files
o Enter all financial transactions into QuickBooks software
o Develop, implement, and manage past due collection strategies
· Miscellaneous
o Compile travel expenses/folders for billing
o Proofreading (assessment reports, articles, emails)
o Maintain customer service database (ACT!, import lists/inquiries, etc.)
o Order office supplies
§ Travel expenses will be work-flowed quickly to ensure timely billing
§ Knowledge will be gained on a daily basis
§ Supplies will be available/replenished
If you believe you would be a good fit for our organization please submit your resume with salary requirements for consideration (via email to jobs@ProActSafety.com or fax 936.273.9177) by April 16th. No Phone Calls Please.
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