Safety Culture Excellence®

We are very pleased to announce that we will be adding to our team. We are looking for an Office Manager Superstar! If you believe you would be a good fit for our organization please submit your resume with salary requirements for consideration (via email to jobs@ProActSafety.com or fax 936.273.9177) by April 16th. No Phone Calls Please.

 

About the Office Manager Position:

We are looking for a dynamic, upcoming professional to join our team.  Most of our work is performed independently of others, which requires our employees to be hard working self-starters with an extreme attention to detail;  but we also need someone who can work well in a team environment. Qualified candidates will be well-presented, punctual, professional, and courteous.

 

Work Hours: M-F, 8am-5pm

Must have reliable transportation with current automobile liability insurance, be able to pass a background check including but not limited to Social Security Verification, Criminal History, Credit History, Driving Record, Employment History, Military Background, Education Verification, and Reference Checks.

 

REQUIRED COMPETENCIES

·         QuickBooks

·         45+ wpm

·         10-key by touch

·         Proficiency in MS Word, Excel, PPT, Outlook, Adobe Acrobat, and Internet Explorer

 

PREFERRED COMPETENCIES

·         ACT!

·         QuickBooks Customer Manager

·         Proofreading/Formatting

·         Travel Planning

·         Research Efficiency

 

About the Company:

ProAct Safety is a successful international consulting firm with a relaxed, professional environment located in The Woodlands/Conroe Texas area.  Each member of our team is an integral part of the company.  As such, we are looking for the unique individual that would be a good match for this position.  We offer our employees a competitive salary, medical insurance, SIMPLE IRA with company matching, paid holidays, sick leave, and vacation/personal leave.

 

Below is a list of Roles, Responsibilities and Expectations for this position:

 

Position: Office Manager

 

§  ROLES,

o   RESPONSIBILITIES

§  EXPECTATIONS

 

·         First POC for incoming inquiries

o   Serve as backup for managing incoming inquiries (phone, fax, email)

§  All inquiries are handled in a timely and professional fashion

§  Inquiries will be directed to the correct associate to ensure timely response

·         Logistics support for consultants

o   Arrange/manage travel (car, hotel, flight)

o   Provide travel folders

o   Program TomTom

o   Track rewards available

§  All travel arrangements are accurate, and trips will go as expected

§  Any last minute changes will be handled quickly

§  All information for the visit is complete, accurate, and accessible

·         Non-logistical support for consultants o Pareto analyze client data

o   Tabulate survey data

o   Draft assessment reports including incident and survey data

§  All client data (incidents and surveys) are accurately calculated, and all relevant information is transferred

§  Assessment report drafts will be accurate and delivered in a timely manner

·         POC for internal support of clients/sales

o   Research logistics possibilities and create travel expense estimates

§  Correspondence will be professional, to the point, and accurate with the smallest possible room for misinterpretation

§  Visits will only have to be scheduled once (unless there is trouble on the client end)

·         Manage training manuals production

o   Create/ship appropriate material for projects/public events

o   Assist in development of ideas for training materials (graphics, etc.)

§  The correct version and manuals will be sent to each site

§  Training materials will arrive on site prior to consultant visit and be free of errors

·         Accounting support

o   Management of vendor and client files

o   Enter all financial transactions into QuickBooks software

o   Develop, implement, and manage past due collection strategies

·         Miscellaneous

o   Compile travel expenses/folders for billing

o   Proofreading (assessment reports, articles, emails)

o   Maintain customer service database (ACT!, import lists/inquiries, etc.)

o   Order office supplies

§  Travel expenses will be work-flowed quickly to ensure timely billing

§  Knowledge will be gained on a daily basis

§  Supplies will be available/replenished

 

If you believe you would be a good fit for our organization please submit your resume with salary requirements for consideration (via email to jobs@ProActSafety.com or fax 936.273.9177) by April 16th. No Phone Calls Please.